Policies related to identification cards and devices, UINs, and the provision and use of cards and card data are all the oversight and responsibility of i‑card Programs, which is a unit of Treasury Operations, within the University of Illinois System.
- Policies for cardholders, applicable to anyone who has received an identification card, fob, or device.
- Social Security number submission policy, pertinent to persons who use their Social Security number to find their UIN.
Policies for cardholders
i‑card Programs sets the eligibility for all identifying IDs, devices, and credentials (known collectively as "tokens") used within the University of Illinois System. All such tokens and permission to issue them are subject to i‑card Programs' consent and policies.
Eligibility for IDs and services
A University Identification Number is required for any token to be issued.
All U of I identification tokens are university property. As such, they are intended only for identification for system services.
Being eligible for a token does not guarantee or require that one will be issued. Likewise, possession of an unexpired U of I token does not entitle a person to any service, nor does it prove that a person's relationship to the system is current.
Issuance of any token is subject to conditions, including the requirement to present a valid form of identification.
University units and departments determine who is eligible to receive any service(s) they provide in relation to a token, and they administer and manage the provision of services—not i‑card Programs.
Fees for identification tokens
i‑card Programs and ID Centers may charge a reasonable fee for providing an identifying token. Fees are structured to recover costs for system infrastructure and services, including hardware, software, supplies, maintenance, support, and development.
Any University of Illinois ID card, conference card, department card, or other identifying device may be confiscated by any agent of the University of Illinois or any individual acting in an official University of Illinois capacity. "Agents" include but are not limited to mass transit officials, Campus Recreation workers, and Housing employees. The circumstances under which any University of Illinois identifying device may be confiscated are as follows:
- The card is invalid, borrowed, or stolen.
- The cardholder has violated card terms and conditions.
- The cardholder's University status is not current.
- The cardholder uses his or her card to intentionally damage University property.
Social Security number submission policy
We request your SSN on our website's Find your UIN form to confirm your identity and to ensure that the UIN we find is yours and does not belong to someone else with the same birth date or other identifying information. Your SSN is kept confidential in accordance with the University of Illinois' SSN policy. We use your SSN as entered only to look up your UIN in our database. We can match it only to an SSN that is already on file for you. Entering your SSN on our website will not enter it into our records if it is not already there.